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The Certificate Program consists of two learning tracks, a beginner track designed for early-to-mid career research administrators and follows the lifecycle of a sponsored project from proposal development through closeout and an advanced track intended to give a deeper understanding of contract and grant administration. Topics include intro to sponsored research at the University of Maryland College Park, developing and submitting the proposal, establishing an award, project management I and II, closeout and beyond and beginner track capstone.
The Principal Investigator is responsible for the overall management of his or her sponsored project. Many times, this responsibility is managed on the PI's behalf by a departmental business person. Post award management includes reconciling accounts on a repeating basis to ensure only those reasonable, allocable and allowable expenses are charged to the sponsored project, tracking the effort of key personnel, tracking the performance to ensure that the project is completed in a timely manner and ensuring that the specific award terms are followed.
Subawards funded by an outside sponsor and performed under a proposal submitted by UMD are governed by ORA procedures published in the Subcontracting Manual. This page describes the procedures and provides forms and resources for requesting, monitoring, and closing out subawards issued in support of research, development, and training. For subaward forms and sample budgets and invoices, click on the See Also link below.
Citation managers (e.g. EndNote Web, Zotero, etc.) help researchers keep track of their references for dissertations, journal articles, or any other writing needs. The software also facilitates the downloading of citations and content directly from online databases. The tools help researchers create citations and bibliographies, then easily format them in a wide variety of styles.
The OMB Uniform Guidance is a set of regulations that impact the proposals you develop for federal funding, the way grants and contracts are managed, and the cost principles that guide research at the University of Maryland College Park.
The budget serves to identify the cost of the project to the sponsor. The budget also serves as a further measure of the Principal Investigator's capabilities since there must be a reasonable correlation between the project as described and the Principal Investigator's assessment of the various cost elements. This page includes templates for developing your budget and budget justification, as well as resources to help you estimate direct and indirect costs.
ORA offers training on using Kuali Research (KR) to find information about sponsored research awards and proposals. ORA also offers training on KR data, using Reports.umd.edu, and developing and submitting proposals using various electronic systems.
Do you have a question about sponsored research projects? Check our FAQ's first! Questions answered are related to: preparing to apply for funding, preparing a proposal, policies that impact research, routing a proposal, transferring and managing an award
Maryland Student Researchers (MSR) connects undergraduate students with professors seeking assistance with research projects. The MSR program consists of a database that enables professors to post details about their research opportunities, and permits undergraduates to search effectively for opportunities that are a good fit for their interests and qualifications.
The University is committed to ensuring that graduate assistant assignments are productive, enhance student qualifications, meet funding support and workload goals, and are consistent with the educational objectives of the student and his or her program. The specific duties of Graduate Research Assistants (RAs) vary according to the nature of the research project in which they participate and the source of the funding.
The Department of Procurement and Strategic Sourcing can help you navigate the rules and regulations related to purchasing products or services from outside vendors.
Before you sign a publishing agreement with a journal or press, consult the experts in the University of Maryland Libraries about your right to reproduce and redistribute your work. We can help you understand your rights and options. We can also provide advice about open-access publishing.
The University of Maryland Libraries can provide advice and assistance on all aspects of copyright and open access. We can help you deal with publishers, use other people's work, and use open licenses such as Creative Commons.
Apply for funds to cover fees associated with open access publishing. The University of Maryland Libraries Open Access Publishing Fund covers article processing charges (APCs) levied by peer-reviewed open access journals. We can also help you assess the reputation and impact of an open-access journal or monograph publisher.
Facilities and Administrative costs are the indirect costs associated with research, such as buildings, operations and maintenance, libraries, central administration, and department administration. Sponsored research budgets should request full reimbursement of F and A costs.
The University of Maryland's travel policies are intended to facilitate travel and travel arrangements; to provide reimbursement for necessary expenses; and to protect travelers against the risk of loss while simultaneously maintaining the necessary controls for accountability. All travel is to be documented. Pre-approval is required for University of Maryland employee and sponsored visitor out-of-state and international travel. Pre-approval is required for University of Maryland travel which includes an overnight stay, regardless of whether the destination is in-state.
Review the appropriate University and Sponsor policies before making arrangements to travel internationally. Find resources on what questions to ask, what airlines to use to comply with the Fly America Act and Open Skies Agreements, and checking with the Export Compliance Office before conducting international travel.
Subawards must be officially closed at the end of the contract or award. At closeout, the PI officially attests that the terms and conditions have been met, all deliverables have been received and are acceptable, final invoices have been processed, and no further action is required.
The Sponsored Research Handbook contains most of the policies and procedures that relate to sponsored research, service, and training at the University of Maryland, College Park. It covers the development of proposals, review of proposals, submission of proposals soliciting external support, and the establishment and administration of sponsored project accounts.
Cost sharing or matching refers to that portion of a project or program costs not paid by the sponsor and/or is explicitly required by the program or solicitation, without which an application would be ineligible. These costs represent an implied or explicit agreement on the part of the University to assure that non-sponsor resources are contributed to a project, either from sources within or external to the University.
The University of Maryland is taking a unique, proactive approach to overcoming barriers to enhancing international partnerships by dedicating valuable resources to streamlining administrative functions. These efforts are intended to facilitate research collaborations by reducing administrative obstacles for researchers and strengthening our position as a top tier global research institution by encouraging joint proposal endeavors, research administration, and researcher exchange programs. The Division of Research developed an administrative training program titled Borderless Research Administration Knowledge Exchange (BRAKE) that focuses on engaging international institutions as strategic cohorts concentrated on building expertise in the management and oversight of U.S. federal funding.
Various agencies and sponsors require institutions go through a series of actions prior to an award being formally closed out. Please use this as a reference for any closeout related inquiries.
As a State institution, Maryland is obliged to abide by additional state and university regulations related to the compensation and incentivization of human research participants. The procedures outlined here are intended to guide faculty and staff through this challenging process.
This page outlines specific items of cost one might typically find in a budget like fringe benefits, consultant costs, etc., and provides guidance on how to calculate and justify some of those costs.
Many federal and non-federal sponsors impose limitations on how much an individual can be paid from a sponsored project (frequently called a salary cap). Learn here exactly what a salary cap is, how to calculate it, and the implications of managing an award with salary limitations.