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The Principal Investigator is responsible for the overall management of his or her sponsored project. Many times, this responsibility is managed on the PI's behalf by a departmental business person. Post award management includes reconciling accounts on a repeating basis to ensure only those reasonable, allocable and allowable expenses are charged to the sponsored project, tracking the effort of key personnel, tracking the performance to ensure that the project is completed in a timely manner and ensuring that the specific award terms are followed.

Subawards funded by an outside sponsor and performed under a proposal submitted by UMD are governed by ORA procedures published in the Subcontracting Manual. This page describes the procedures and provides forms and resources for requesting, monitoring, and closing out subawards issued in support of research, development, and training. For subaward forms and sample budgets and invoices, click on the See Also link below.

The budget serves to identify the cost of the project to the sponsor. The budget also serves as a further measure of the Principal Investigator's capabilities since there must be a reasonable correlation between the project as described and the Principal Investigator's assessment of the various cost elements. This page includes templates for developing your budget and budget justification, as well as resources to help you estimate direct and indirect costs.

Do you have a question about sponsored research projects? Check our FAQ's first! Questions answered are related to: preparing to apply for funding, preparing a proposal, policies that impact research, routing a proposal, transferring and managing an award

The University of Maryland's travel policies are intended to facilitate travel and travel arrangements; to provide reimbursement for necessary expenses; and to protect travelers against the risk of loss while simultaneously maintaining the necessary controls for accountability. All travel is to be documented. Pre-approval is required for University of Maryland employee and sponsored visitor out-of-state and international travel. Pre-approval is required for University of Maryland travel which includes an overnight stay, regardless of whether the destination is in-state.

Review the appropriate University and Sponsor policies before making arrangements to travel internationally. Find resources on what questions to ask, what airlines to use to comply with the Fly America Act and Open Skies Agreements, and checking with the Export Compliance Office before conducting international travel.

Cost sharing or matching refers to that portion of a project or program costs not paid by the sponsor and/or is explicitly required by the program or solicitation, without which an application would be ineligible. These costs represent an implied or explicit agreement on the part of the University to assure that non-sponsor resources are contributed to a project, either from sources within or external to the University.

Many federal and non-federal sponsors impose limitations on how much an individual can be paid from a sponsored project (frequently called a salary cap). Learn here exactly what a salary cap is, how to calculate it, and the implications of managing an award with salary limitations.

Guidance on award management and determining allowability of costs can be found here.