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Submitting proposals, conducting research, and administrating sponsored projects involves many different people and units throughout the University of Maryland campus. While there may be some minor variations in processes from department to department and college to college, this page outlines the general process and identifies the appropriate party that has primary responsibility for different activities throughout the life cycle of a sponsored award.

The Certificate Program consists of two learning tracks, a beginner track designed for early-to-mid career research administrators and follows the lifecycle of a sponsored project from proposal development through closeout and an advanced track intended to give a deeper understanding of contract and grant administration. Topics include intro to sponsored research at the University of Maryland College Park, developing and submitting the proposal, establishing an award, project management I and II, closeout and beyond and beginner track capstone.

The Principal Investigator is responsible for the overall management of his or her sponsored project. Many times, this responsibility is managed on the PI's behalf by a departmental business person. Post award management includes reconciling accounts on a repeating basis to ensure only those reasonable, allocable and allowable expenses are charged to the sponsored project, tracking the effort of key personnel, tracking the performance to ensure that the project is completed in a timely manner and ensuring that the specific award terms are followed.

Subawards funded by an outside sponsor and performed under a proposal submitted by UMD are governed by ORA procedures published in the Subcontracting Manual. This page describes the procedures and provides forms and resources for requesting, monitoring, and closing out subawards issued in support of research, development, and training. For subaward forms and sample budgets and invoices, click on the See Also link below.

ORA offers training on using Kuali Research (KR) to find information about sponsored research awards and proposals. ORA also offers training on KR data, using Reports.umd.edu, and developing and submitting proposals using various electronic systems.

The Sponsored Research Handbook contains most of the policies and procedures that relate to sponsored research, service, and training at the University of Maryland, College Park. It covers the development of proposals, review of proposals, submission of proposals soliciting external support, and the establishment and administration of sponsored project accounts.

Various agencies and sponsors require institutions go through a series of actions prior to an award being formally closed out. Please use this as a reference for any closeout related inquiries.

Guidance on award management and determining allowability of costs can be found here.